Contracts Administrator

By | December 1, 2019

MinopexJohannesburg, GautengPermanent

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Posted 27 November 2019 – Closing Date 04 December 2019

Job Details

DivisionMinerals Executive Operations (Pty) LtdBusiness UnitHead OfficeMinimum experience associateCompany primary industry mining and MetalsJob functional remaining

Job Description

Introduction

This position will be based at the Head Office in Woodmead.

Description

This position is responsible to assist and control the administrative processes for Contract Management.

Duties and Responsibilities

  • Adhere to Company and Client Procurement policies, procedures and standards
  • Tenders and RFQ’s:
  • Manage Tender processes to ensure adherence to timelines and criteria
  • Analysis and evaluation of tenders in terms of pricing, product or quality specifications and service offering
  • Preparation and evaluation of TCO (Total Cost of Ownership) initiatives and tenders
  • Review and approval of TEAR (Tender and Adjudication Report) document for submission and approval
  • Communication of Tender Award and Non-Acceptance to all bidders
  • Contract Administration:
  • Assist with the administration of Supplier Contracts
  • Preparation of revisions and amendments to Supplier Contracts, amendments to include price adjustments, additional product or service items, technical service items, etc.
  • Track contract amendments, authorizations and correspondence with contracted Suppliers and Service Providers
  • Systems update of contract price changes and amendments
  • Preparation of contract change notices and BEE status updates
  • Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules etc.
  • Implement and control product and Supplier consolidations
  • Perform ‘Total Cost of Ownership’ analysis on procurement and cost savings initiatives to facilitate Client Service Delivery
  • Consult with Sites and Suppliers to facilitate the implementation of corrective measures to address and improve Supplier Performance
  • Review and control of applications for all master data (product catalogue and suppliers)
  • Assist with commodity demand forecasts and communication with strategic commodity Suppliers

Qualification Requirements

  • Grade 12
  • National Diploma in Contractor Supply Chain Management or similar qualification

Experience and Skills Requirements

  • Minimum 1 – 3 years contract management experience in the mineral processing/mining industry
  • Skills, knowledge and experience with contract management
  • Knowledgeable in Mineral Processing Plant products/material/ equipment
  • Strong organisational and time management skills
  • Excellent administrative skills
  • Excellent communication and interpersonal skills
  • Accuracy and attention to detail
  • Ability to work under pressure with a sense of urgency to meet deadlines
  • Proficient in Microsoft Office Suite

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