RCL Foods: HR Administrator/ Learning & Development Coordinator

Reference NumberRCL210422-1
CompanyRCL Foods
Job TitleHR Administrator/ Learning & Development Coordinator
FunctionsHR Operations
Job Type ClassificationPermanent
Location – Town / CityDurban
Location – ProvinceKwaZulu-Natal
Location – CountrySouth Africa
Job DescriptionTo provide day to day human resource administrative support and contribute to the long-term development of the HR function. Responsible the for organization of technical and non- technical training courses. They are responsible to attend to day to day administration activities in the Learning Office: Organizes and administers registration, enrolment and attendance capturing activities and produce training reports. Produces training materials and instructional aids.
Minimum RequirementsHR/L&D Diploma or Degree 3 to 5 years relevant experience in an HR/LD administrative environment or similar function Valid Code EB drivers’ licence
Duties & ResponsibilitiesTalent Administration – Provide all recruitment administration support for A and B appointments. – Assist with recruitment system administration for video interviews – Ensure all reference and criminal record checks are carried out fully and in a timely manner. – Announce new appointments – Manage the new joiner process from offer letter through to joining instructions and induction. – Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner. – Handle maternity, paternity, adoption and parental leave processes and queries. – Handle health, safety and IOD processes and queries. – Prepare People Moves on a monthly basis Enter data into the HR system so that accurate records are maintained – Provide data for and prepare management information reports. – Liaise with payroll and distribute the payslips. – Process medical aid / fund entries and withdrawals. – Process death and disability claim documents. – Capture disciplinary records into SAP. – Administer the recording of absence. – Administer the recording of vacation leave. – Administer the probationary review periods. – Maintain the personnel filing system and safeguard the files and documentation. – Manage the leave administration process. – Provide support in investigations for disciplinary and grievance procedures. – Distribute/disseminate policies and convey related communication. – Administer employee/study loan and bursary documentation. – Answer all channeled HR administration-related queries from employees and managers in the business and ensure their resolution in accordance with service standards. – Uploading EE photo’s onto intranet – PO’s & GR’s – Maintain the Personnel Filing system – Adhoc Queries – Staff and Canteen accounts – Termination Exit Process Learning Administration – Provide administrative support to staff and managers in the planning, coordination and delivery of a large volume of learning and development events. (including Senior Management programmes) – Obtain authorisation in respect to learning events and process payment as per organisational procedure (Quotations, BR’s, Order numbers & Invoices). – Obtain & collate training provider information for vendor approval. – Control training documentation ensuring that Attendance Registers & associated costs are captured into the HR Management system. – Generate certificates of attendance for in-house training events. – Collate learning evaluation feedback to enable amendments to programme and facilitators be made in a timely manner. – Prepare learning and development materials to a consistently high standard and ensure that they reach the delegates/facilitators within agreed timescales. i.e. Learner manuals. – Maintain all student records and correspondence. – Manage administration of student applications and vacation work. – Ensure student payments are managed in accordance with company policy. – Liaise directly with Universities with regard to student queries. – Provide administrative support to employees with regard to approved company assisted studies. Learning Programme Implementation – Schedule staff to attend internal and external learning events in accordance with the wider learning and development strategy. – Communicate programme requirements and details to employees and training providers within agreed timescales. – Co-ordinate learning event arrangements; including venue, travel and catering requirements for a large volume of learning and development events in compliance with organisational policies and procedures. – Set up training rooms, as required, for learning events. Support with Legislative and Management reporting – Coordinate, consolidate and manage complex information required for the annual SARS audit processes for Learnership Tax rebates. – Assemble relevant SETA information, assist to produce statutory reports to be submitted in terms of the Skills Development Act and the Skills Development Levies Act. – Collate BEE data and relevant information, producing reports as required for the B-BBEE Verification audit as required by the BBBEE Act and Codes, Skills Development Act and the Skills Development Levies Act. – Support with data collection for Monthly Management reporting. HR Projects -Plan, coordinate and execute projects across the organisation including tracking and reporting on status , risks , issues and dependencies. – Develop and support the regional HR teams on HR Orientation initiatives – Change Management coordination & support – D&I support facilitator and coordination – HR Info session coordination, develop content, facilitation of sessions KPI’s – 100% accuracy, currency and completeness of records and documentation – Administration turnaround times – Client satisfaction rate – Value for money procurement of vendors
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.


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